Registering a Death

Inverclyde Registration office operates an appointment system.  Please ensure you call to arrange an appointment before visiting the office.

When should I register a death?

You must register a death within eight days of the death.

Where should I register a death?

A death may be registered at any Registration Office in Scotland, providing the death occurred in Scotland.

Who may register a death?

Normally a relative should register the death but, if no relative is available, the death may be registered by:

  • The executor or legal representative of the person who has died
  • Anyone who was present at the death
  • Anyone living in the premises where the person died
  • Any other person with knowledge of the death

What details do I need to provide?

You will need to provide the full names, former names and present or previous occupation of :

  • the person who has died
  • any present or previous husband, wife or civil partner (a civil partnership gives couples of the same sex a legal recognition of their relationship).
  • the parents of  the person who has died (including the mothers maiden name)

What documents do I need to provide?

  • A medical certificate from the doctor or hospital.  This is called a Medical Certificate of Cause of Death or MCCD - this was previously known as a Form 11.  This document is issued solely for the Registrar's use.  It is the legal authorisation to register a death and will be retained by the Registrar at the end of the Registration.
  • A birth certificate of the person who has died
  • All marriage certificate(s) of the person who has died (if this applies)
  • A National Health Service medical card of the person who has died (not National Insurance or Community Health Index reference)

What documents will I receive?

  • A certificate of registration of death (form 14) for the funeral director.
  • A form to advise the Department of Work and Pensions (form BD8)
  • An abbreviated death certificate showing full name, date and place of death and date of birth.
  • Full extract/certificate(s) – this is optional and you will be required to pay the appropriate fee at time of registration.  (Individuals may also refer to a death certificate as being "the original", a "copy", an "extract" or a "death certificate" - this is all the same document)

(Certain Pension Companies where the deceased was employed by a particular body eg.  Civil Service or Scottish Teachers receive a full death certificate free of charge and this is sent directly from the Registrar to the Pension Company.  If this is applicable at the time of the Registration, the Registrar will advise accordingly.)

Tell Us Once

Tell Us Once is a combined service between the Local Authority and Government Departments to assist families notify interested parties of the passing of a loved one.

This service is offered free of charge.  The full process can take an additional 15 minutes so please advise either the Registrar or your Funeral Director at the time of booking your appointment.  Alternatively, we can simply register your loved one's passing with the Tell Us Once Service.  This takes only a few minutes and is completed at the end of the Registration of the Death.  You will receive a printed sheet to advise of the contact telephone number and unique reference code which will allow you to contact the service personally up to 28 days later.  Should you decide not to use the service after Registering, the information will automatically be deleted after the 28 days.

Departments we can notify include:

  • DVLA - Driving Licence
  • Passport Agency
  • Department of Work and Pensions
  • Local Authority Departments - eg. Council Tax, Electoral Registration, Independent Living (Blue Badge), Libraries
  • War Pensions

Unfortunately, the service does not presently cover private work pensions, insurance companies or bank/building societies.

Should you decide to use this service please bring passport, driving licence and blue badge with you as we require the references from these documents.

Information leaflets on this service are available either from your Funeral Director or your local Registration Office (refer to Contacts section of the page).

Office Opening Hours
Monday - Thursday 09:00 - 16:30
Friday                      09:00 - 15:45

Page last updated: 9 October 2018